Sports Clearance Process

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New OSD Sports Clearance Process: FinalForms

We are excited to announce that the Olympia School District has partnered with FinalForms, an online forms and data management service. FinalForms allows you to complete and sign athletic participation forms for your students.

The most exciting news is that FinalForms saves data from season to season and year to year, meaning you will never need to enter the same information twice. FinalForms also pre-populates information wherever possible, for each of your students, saving you time.

 

 

 

Fees:

Every athlete is required to purchase an ASB card each school year ($40.00). Each sport has a Pay to Play fee of $125.00 due when an athlete makes a team roster. If you qualify for Free/Reduced meals, at the end of your registration proceed to payment and your balance will be entered.

 

 

Registration Process

 

How do I sign up?

  1. Go to: https://olympia-wa.finalforms.com/.
  2. Locate the parent icon and click NEW ACCOUNT below.
  3. Type YOUR NAME, DATE OF BIRTH and EMAIL. Next, click REGISTER (Select Enable Translation to translate page content if needed).
  4. NOTE: You will receive an email within a few minutes prompting you to confirm and complete your registration.
  5. If you do not receive an email, please check your spam folder. If you still can’t locate the FinalForms email, then email [email protected] to inform our team of the issue.
  6. Check your email for an ACCOUNT CONFIRMATION EMAIL from the FinalForms Mailman.
  7. Once received and opened, click CONFIRM YOUR ACCOUNT in the email text.
  8. Create your new FinalForms password. Next, click CONFIRM ACCOUNT.
  9. Click REGISTER STUDENT for your first student.

What information will I need?

 

  • Basic medical history and health information.
  • Insurance company and policy number.
  • Doctor, dentist, and medical specialist contact information.
  • Hospital preference and contact information.
  • Copy or screenshot of current physical examination to be uploaded during registration.

 

How do I register my first student?

If you have followed the steps above, you may jump to Step 3 below.

  1.  Go to: https://olympia-wa.finalforms.com/.
  2. Click LOGIN under the Parent Icon.
  3. Locate and click the ADD STUDENT button.
  4. Type in the LEGAL NAME and other required information. Then, click CREATE STUDENT.
  5. If your student plans to participate in a sport, activity, or club, then click the checkbox for each. Then, click UPDATE after making your selection. Selections may be changed until the registration deadline.
  6. Complete each form and sign your full name (i.e. ‘Jonathan Smith’) in the parent signature field on each page. After signing each, click SUBMIT FORM and move on to the next form.
  7. You can skip upload physical form and complete all forms and return later to upload the physical. (Physical examination are required to be submitted yearly to be eligible for participation.)
  8. When all forms are completed you will see a ‘FORMS FINISHED’ message.

 

How do I register additional students?

Click MY STUDENTS. Then, repeat steps number 3 through number 7 for each additional student.

 

How do I update information?

Log in at any time and click UPDATE FORMS to update information for any student.

 

Additional Information

An email will automatically be sent to the email address that you provided for your student that will prompt your student to sign the necessary forms. Parents can remind and track progress of their students' completed forms by accessing their account.

 

Student Signature Process

  1. Students will receive an email to the address parents provide during registration.
  2. Students follow prompts to “Click” here to access FinalForms.
  3. Select Never logged in.
  4. NOTE: Students will receive an email within a few minutes prompting you to confirm and create a password.
  5. If you do not receive an email, please check your spam folder. If you still can’t locate the FinalForms email, then email [email protected] to inform our team of the issue.
  6. Follow prompts to sign forms.
  7. Once all forms have been signed students can select log out.

 

Athletic Physical Examination and History Form