Post Season Information
District and State Qualifiers Only
Maximum Coaches Allowed for Lodging and Meals
(Allowance made for opposite sex coach if necessary)
| # of Athletes | # of Coaches Allowed | # of Athletes | # of Coaches Allowed | |
| 1-10 | 1 | 24-33 | 3 | |
| 11-24 | 2 | 35-50 | 4 |
Maximum Athletes Allowed for Lodging and Meals
(No allowance for managers, statisticians, trainers, cheerleaders, or alternates)
| Sport | # of Athletes Allowed | Sport | # of Athletes Allowed | |
| Baseball | 18 | Basketball | 12 | |
| Cross Country | 7 | Fastpitch | 18 | |
| Football | 50 | Soccer | 22 | |
| Volleyball | 12 |
Qualification for Reimbursement
- Participating athletes for the day(s) of competition only (unless 100 miles one way)
- State athletics, debate and music
- District athletics — regional baseball, semi-finals and/or finals
Reimbursement Amounts
(Deadlines for submission—Fall: November 22, Winter: March 7, Spring: May 27)
| Coach* | Athlete | |
| Meals | Reasonable | $10 per day |
| Lodging | Reasonable and shared when possible | Reasonable and shared when possible |
| Mileage | $0.275 per mile
Round trip miles separate from others |
None |
| Post Season Play | District Schedule | N/A |
*All meals, lodging and mileage must be kept separate from athletes for reimbursement purposes as this is from a different fund.
Reimbursement Procedure
Coaches Reimbursement
Complete a Travel Request form prior to the competition
Complete a Travel Expense Voucher and attach original, itemized receipts upon return.
Student Reimbursement
Complete ASB PO to obtain a check for meals made out to the coach prior to event
Submit original/itemized receipts and any money upon return
Complete ASB PO prior to event for lodging and submit original receipts upon return.
Please note that lodging receipts MUST have Capital’s name & address NOT the coach’s address
Time Slip Information Post Season Play
- Print name on top of Compensation Claim Timeslip and sign on the bottom.
- Location worked is CHS.
- Write month, day, and year of EACH day you are coaching atheletes. You may combine weekdays on one line. If you need more room, use another piece of paper and attach (write “See Attached” across form.)
- Write the number of athletes in the Comment section for each day.
- Write the % of per diem in the house section:
- Have the Athletic Director sign the slip when completed and have them return it to the ASB Office for processing.
| Use the following for determining the percentage of pier diem: | |
| 1 participant | 25% |
| 2-3 participant | 50% |
| 4-5 participant | 75% |
| 6 or more participant | 100% |