General Fund Purchase

CHS FINANCIAL INFORMATION

  1. DO NOT purchase anything without completing an ASB Purchase Order or OSD Requisition.
  2. For KCDA orders, bring a copy of the purchasing packing slip or invoice to ASB.
  3. ALL travel requests and travel expense vouches go through ASB.

Purchase Order Procedure

For ALL ASB purchases, the following steps need to be completed in the correct order. Allow 3 business days for each purchase order to be processed. NO EXCEPTIONS.

DO NOT order any items until you have completed the following steps:

  1. Sign-out purchase order in ASB Office.
  2. Return completed purchase order within 24 hours back to the ASB Office to complete the approval process. ASB will obtain remaining signatures necessary for an ASB purchase order to be complete. After all signatures have been obtained, the ASB office can fax to your vendor if needed to begin your order or you will be notified that your copy is ready for pickup.
  3. If you are picking your items up from a local vendor you MUST return the original ITEMIZED sales invoice/receipt to the ASB office within 24 hours so that prompt payment can be processed. Invoices are paid two times each month at the OSD School Board meetings. Purchases made and no invoice is returned will delay a vendor being paid. Please make sure that you have this before you leave the store.
  4. Coaches and advisors who do not follow the correct procedure will be barred from making ASB purchases.

General Fund Purchases

(for large purchases)
  1. Sign-out requisition from ASB office.
  2. Complete form with vendor name and address, items being purchased and their cost.
  3. Have your department coordinator sign in the appropriate box.
  4. Return to ASB for administration signatures.
  5. If you need a purchase order right away, ASB will call to get one for you. Otherwise, purchasing will process and return a PO to you.
  6. If you receive an invoice, please submit to ASB immediately.
  7. When you receive your order, please sign and send the goldenrod copy of the PO to the ASB Office. Keep the light blue copy for your department records.
  8. All requisitions will be sent downtown through the ASB Office.

PLEASE GIVE ALL DETAILED RECEIPTS TO THE ASB OFFICE OR ATTACH TO THE REQUISITION OR PO within 24 hours.