President Randy Johnson called the meeting to order at 7:20 PM. Those in attendance were Randy, Cindy Berger, Christel Miller, Jeanne McDonald, Mitch Roder, Deb Steele, Tom Henderson, Michelle Anderson, Paul Taylor, Yo Robertson, Denise Brennan, and Sue Michie. Lorrie Hopper and Emily Cockrell were excused from the meeting.
MISCELLANEOUS- A Fred Breidenbach Scholarship for an art student is being created in honor of the recently deceased former CHS teacher.
- The Scholarship selection committee will meet on May 3 in Pod D at 7AM. Jacki and Christel are the Foundation directors participating.
- The status of Ron Grant's surgery today was discussed. Directors will be notified when help is needed, such as meals. He will be recuperating for a month or more.
- Jeanne presented a $5,500 check, profits from the Palapalooza and the Father/Daughter Dance.
- Deb Steele has agreed to be the See's Candy chairman for the upcoming year. Her one requirement is to have directors take and sell the "free" candy received as a result of sales. She does not want to deal with the burden of 20+ boxes of candy to be sold after the sale. Those directors present unanimously agreed to her request.
- Jeanne presented a check from the Parent Club to cover their half of the joint insurance premium.
- Jeanne turned in $35 directors earned for selling Macy's store coupons. Jeanne is definitely our "money woman"!
Cindy moved that the Minutes be approved as written. Jeanne seconded and the motion was approved
MEMBERSHIPSue presented a proposed amendment to the by-laws to create a Sustainer group, to become number 3 and pushing Meetings to number 4 under the general rules for the Foundation. The proposal is: Sustainers. Those directors who have completed their terms and/or are alumna parents and desire to remain a part of the Board of Directors may become "Sustainers". Sustainers may participate in all meetings and activities of the Board but do NOT have voting privileges. These Sustainers are in addition to the 17 to 20 directors as established in the by-laws. The proposal was discussed, and the amendment was unanimously adopted. Those directors who wish to become "Sustainers" for the 2005-2006 school year are Tom Henderson, Mitch Roder, Emily Cockrell, and Jacki Gavin. It was agreed that we must adhere to the "terms" as listed in the by-laws so that we do not lose too many directors in one year to either retirement or as Sustainers. Randy knows of some prospective directors who are Jefferson Middle School parents. It was noted that an article should appear in the Parent Newsletter that there are opportunities for parents on the Board. A Recording Secretary is still needed for 2005-2006. It was suggested that whoever misses the next meeting gets the job! Deb suggested that people be asked to take Minutes randomly at meetings, taking the burden off of one person. However, that would dump more of the job on the President. It was agreed that a secretary is needed but that asking people to fill-in at meetings works well as a fill-in when needed.
TREASURER'S REPORTOn Ron's behalf, Randy presented the financial report as of March 31, 2005. The total assets are $58,960.65 composed of $27,307.53 in bank account and money market funds plus $31,653.12 in investment holdings. These holdings reflect an unrealized gain of $1,768.69. Since July 1, 2004 $11,000 in scholarship payments have been made and accounts payable is $2,500. Scholarship payments have exceeded total income as of March 31. Cash flow is "break even" with $6,000 in scholarship payments offset by $325 in contributions and net other income of $5,033.37. The CHSF Endowment Fund balance at the end of March was $33,573.78. Unclaimed Scholarships are for Jiwon Lee and Thu Tran. The Miller Scholarship is held over one year for Paul Krupski. The Vanguard Bond Fund market value is $15,798.06 and the Vanguard Index Fund market value is $15,855.05. Christel moved to accept the Treasurer's report as written. Deb seconded and the report was approved. Paul Taylor made a motion for a resolution, as described under Article III in the by-laws, to allow the Foundation president to be a co-signer on the banking accounts for the Foundation. Cindy seconded the resolution and the Board unanimously approved. Randy will check with the bank to establish himself as a co-signer. He may need the April Minutes to be allowed to sign onto the account.
FUNDRAISERSIt was agreed that there is not enough time to run a class competition for selling pavers this year. CHS will not allow a Texas Hold 'em tournament, as anticipated. Therefore a prize will be given for the winning student(s), not an entire class. Christel volunteered $25 as a prize. Randy took paver forms to CHS for the newsletter in March. Another 1/3 were delivered to him later on, to his surprise. Those putting the newsletter together made copies to compensate for the shortage. Randy will deliver the extra copies to the office and Michelle and/or Yo will see that they are sent out to Seniors and/or Juniors before school is out. Denise made a presentation to Junior parents about the pavers. They responded that the Foundation needs to be more visible with the paver sales, such as at parent meetings and other school activities. Especially at Parent Night for Juniors and Seniors. Jacki and Cindy have done a lot of this in the past. Jacki will hopefully continue to head the paver sales. Somebody needs to team up with Jacki to work on scheduling for a display, and hopefully sales, at school events. It was suggested that we promote Commemorative Pavers for specific events such as CHS ball teams, plays, etc. The group could consolidate for 1 or more pavers, i.e. as in League champs. Could the pavers be installed before school is out in June to allow students to admire their new pavers before leaving for the summer? A future consideration.
2005-2006 SCHEDULEMichelle will put the 2nd Wednesday of each month (except December) in the school calendar for Foundation meetings. She will move the April date to accommodate spring break.
SCHOLARSHIPS13 CHSF scholarships were awarded in 2004, 11 $500 and 2 $1,000, for a total value of $7500 (not counting custodial scholarships). The Berger scholarship has expired and the remaining $25 will be put into the Foundation account. Following discussion, it was agreed to grant 11 $500 scholarships and 3 $1,000 scholarships in June for a total of $8,500. Sue reminded the group that the Mary Farrington Scholarship was a one-year award and the name will not be on the scholarship this year. There will continue to be a Barb Roder Scholarship. Tom made a motion to approve the scholarships, Sue seconded it, and the motion was approved. The meeting was adjourned by Randy at 8:40 PM. The next meeting will be held on May 11 at 7 PM in the officer conference room. Tom and Cindy are excused from the next meeting.