March 9, 2005
President Randy Johnson called the meeting to order at 7:05 PM. Those in attendance were Randy, Ann Cowan, Denise Brennan, Sally Trimble, Cindy Berger, Jeanne McDonald, Mitch Roder, Michelle Anderson, Ron Grant, Yo Robertson, Jacki Gavin, and Sue Michie.
MINUTES
Cindy moved that the February Minutes be approved as written. Ann seconded and the motion was approved.
TREASURER'S REPORT
Ron presented the financial report as of February 28, 2005. The total assets are $59,750.87 composed of $27,792.88 in bank account and money market funds plus $31,957.99 in investment holdings. These holdings reflect an unrealized gain of $2,176.37. $10,500 has been awarded in scholarship payments with $3,000 still to be paid. Scholarships have not been claimed by Jiwon Lee and Thu Tran. The Miller scholarship fund awarded to Paul Krupski will be held over until 2006. A negative cash flow reflects that scholarship payments have exceeded income as of February 28. Cash flow for the Foundation is break even with $5,500 in scholarship payments offset by $325 in contributions and other income of $4,915.91. The CHSF Endowment Fund balance was $34,378.52, down from $38,913.77 at the beginning of the fiscal year, reflecting scholarships paid. The Vanguard Bond Fund market value is $15,818.87 and the Vanguard Index Fund market value is $16,139.11. Out of pocket cost of Vanguard Bond Fund is $15,300 and $13,100 for the Index Fund. The need for a monthly Treasurer's report was discussed. Should it be shortened? Jacki stated that the Foundation Board must keep the investments updated, and Cindy pointed out the need to keep up with scholarship recipients. It was agreed that the Treasurer's report is needed monthly. Compliments were given to Treasurer Ron on what a great job he does. The Foundation has unable to contact Jiwon Lee about his scholarship. Sue moved to approve the Treasurer's Report as presented. Jacki seconded, and the motion was approved by voice vote.
FUNDRAISING
PALAPALOOZA:
The event took in $7100 and we cleared about $5000. We made $4300 last year, with 50 more attendees this year. Only 10 more photos were taken this year, and the photo taking expenses were higher, with film costs doubled. $4 to $4.50 per picture went to the photographer plus a $.69 cost for each picture. Clean up took only 45 minutes and everybody had a great time with no disasters. The only first aid needs were for a skinned knee and bloody nose in the Hippity Hop room. We received no publicity from the Olympian although the Father/Daughter dance had great coverage. It would be impossible to sell tickets to two Palapaloozas, but tickets were sold out several days earlier this year.FATHER/DAUGHTER DANCE:
(March 19). Ribbons will be put on corsages in Jeanne's garage on March 16. Decorating for the dance begins at 3:30 on Friday, March 18. This could take until 9:30 PM. Flowers will be added to the corsages on Saturday morning at 9:30 AM (takes about 2½ hours). Volunteers should be at the dance at 6 PM, and the dance hours are 6:30 to 9:30. Volunteers are needed for the ice cream and drink stations, and to take down decorations. Note: The Booster Club auction conflicts with the dance. Jeanne reported that the Foundation should profit about $6000.00 from both events.PAVERS:
2 Pavers have been sold this year. Jeanne will make a presentation to encourage Junior parents to purchase Pavers at the parent meeting in April. A sample of a Paver purchase form was passed around. It was discussed to have a class competition to sell Pavers. Jesse Lee would like to use the Paver sale as his marketing project, including a possible decision on what to use as a prize. Principal Terry Poff and Diane Dominick have agreed to allow his Paver project. Jacki suggested having the prize be a mock Texas Hold tournament for the winning class. Concerns were raised over promoting gambling (although play money would be used), so it was suggested to follow up the tournament with a speaker about the ills of gambling (citing addiction and compulsion problems). It was noted that the prize cannot be cash, but any prizes must be funded by the Foundation treasury.SENIOR
SIGNS: No report.
SEE'S CANDY:
A chair is needed for the 2005-2006 school year.
MACY COUPONS:
The $20 coupons, to be used on March 19 for anything not on sale, are sold for
$5. Profits from any coupons sold go directly to the Foundation. A prize goes
to the biggest seller from proceeds in Macy's Gift Wrap. Jeanne has the coupons
and will keep a list of the sellers. The Foundation is teamed with the Parent
Organization to sell the coupons.
NEWSLETTER
The Newsletter article deadline is March 11. Randy will include a Paver insert and write-up, with Jacki approving the final draft. There will be an 8AM work party for compiling the newsletter. Randy will e-mail the details on the work party to directors. No Class competition information will be ready at this time. Randy did include a "Give us money" article in the October newsletter with a tear-off sheet for contributors. Newsletter additions are to go to Dusty at CHS.
SCHOLARSHIPS
A new Capital City Marathon Scholarship is being created this year. Jerry Miller will get the information to track coaches countywide to nominate applicants. Yo will have the information. The Foundation will oversee the scholarship If a CHS student wins. The HEC Scholarship now has $4000 in CHS Foundation seed money.
MISCELLANEOUS
The Foundation and the Parent Organization, on combined activities, are using the same Tax ID# (the Foundation 501 C3 designation). The Parent Organization will have its own Tax ID# for the upcoming school year. Should the Foundation meetings be shorter? Following discussion, it was agreed that fewer meetings is a better answer. The December meeting is always cancelled, and possibly one in the spring, resulting in 9 yearly meetings. Additional meetings could be cancelled if unneeded. The Foundation awarded $7500 in scholarships for the 2003-2004 school year. The scholarships for the 2004-2005 school year must be established at the April meeting. Cindy is unable to be on the scholarship selection committee, but Christel Miller volunteered to serve. New directors AND officers are needed for the upcoming school year. An amendment to the by-laws must be presented to establish a Sustainer Group for alumni parents no longer serving as voting directors. $150 will be coming from the Parent Club to cover their commitment to the joint insurance policy.