February 9, 2005

President pro tem Cindy Berger called the meeting to order at 7:10 PM. Randy was absent because of illness. Those in attendance were Cindy, Yo Robertson, Lori Hopper, Jo Rydland, Jeanne McDonald, Sally Trimble, Mitch Roder, Tom Henderson, Ron Grant, Ann Cowan, Jacki Gavin, Paul Taylor, Denise Brennan, Emily Cockrell, and Sue Michie.

ANNOUNCEMENTS

The Site Council asked counselors if there are jobs they need help to accomplish since there is now only 1 pod secretary. They responded that help is needed to input data base for scholarships, and that the Registrar needs help. Privacy and confidentiality are concerns for these positions and it is preferred that alumni parents volunteer. Acquiring pictures of every CHS student for the official file is also a need, but the Parent Group is responding.

MINUTES

It was noted that Mitch did not attend the January meeting. Lori Hopper moved that the January Minutes be approved as amended, Ann seconded the motion and the Minutes were approved.

FINANCIAL REPORT

Ron presented the financial report as of January 31, 2005. The total assets are $59,795.31 composed of $28,128.47 in bank account and money market funds plus $31,666.84 in investment holdings (these holdings reflect an unrealized gain of $1,921.72). $10,000 has been paid in scholarships leaving 4 unclaimed scholarships (Karl Hoffmann, Jiwon Lee, Thu Tran and Paul Krupski). $5,000 in Foundation scholarship payments have been offset by $225 in contributions and other income of $4815. The CHSF Endowment Fund balance was $34,486.89 at the end of January. The Vanguard Bond Fund market value is $15,858.68 and the Vanguard Index Fund market value is $15,808.14. The Lucent stock and AGR shares were sold for $469.17 at 3.04 or 3.05.

Michelle phoned the scholarship recipients that have not claimed their funds. Paul Krupski is deferred for one year and the other 3 may claim their scholarships.

Jacki moved to approve the Treasurer’s Report as presented, Mitch seconded, and the report was accepted.

FUNDRAISING
  1. FATHER/DAUGHTER DANCE: Jeanne reported that the first dance was a huge success with an income of $8500. Emily, Jo, and Lori made the corsages and Ann served ice cream at the dance. We will be working with the Parent Group on the March 19 Dance. Corsages will be made at 9 AM that morning.
  2. PALAPALOOZA: Volunteer sign ups will be finalized at the next meeting. 400 boys and mothers will attend. Decorating will begin at 1 PM on March 5. Hopefully the floor tarp will be in place on Friday (depends on the gym activity schedule). There will be workers at each station: 3 in the mat room, 4 in the big gym and 3 in the upper gym. Photo taking, coats, and ice cream (with Denise) also require workers. On March 2, 6 PM, at Perpetual Motion there will be a training session for all volunteers. Workers will report to the Palapalooza at 5:15 on March 5. Jeanne will check to see if Michelle will open the school on Saturday from 1 to 4. If not, Yo will be available. This saves paying a custodian for the set-up time.
  3. PAVERS: Jacki and Tom will get together and consider getting a competition organized to sell pavers. We profit $40 on the $50 pavers – very lucrative. It was observed that there is a definite lack of school spirit at CHS. Any improvement must begin at the top. A staff diversity committee is working on this issue, beginning with improved communications. There is also a student subcommittee.
  4. SENIOR SIGNS: Lori reported that she had discussed the signs with people in Texas and in Napierville, Ohio where fundraising groups sell the signs. They are plastic and personalized and sell for $20 to $30. Emily mentioned that an Olympia man sells plastic signs (seen at the Home & Garden Show in Tacoma) and passed his name along to Lori. There is time for further research since it is too late in the year to have the signs ready for sale this school year.
  5. SEE’S CANDY: $3400 was made on the sale this year.
SCHOLARSHIPS

Yo reported that the Scholarship Committee begins meeting in May. In March or April students make a list of any scholarships and aid they will be receiving. These lists help the committee make decisions on recipients. The committee will be meeting at 7 to 8 AM on Tuesday and Thursday and community participants are needed. Anybody interested should contact Yo. Jacki and Cindy volunteered. Tom will not represent the Rotary on the committee this year.

Tom reported that the form is filled out for the HEC Board scholarship and it has been turned in. The Foundation is now waiting for a response.

OTHER BUSINESS

A Recording Secretary is still needed to fill-in this year and to take over in 05-06.

Randy will be the President for 2005-06 and a Vice President is needed. Randy has a couple of prospects for Directors for next year. It was discussed to put into place a “Sustainerâ€ù group creating alumni parents who can participate in Board business, etc. but be an advisory group. Directors are needed who have students attending CHS. If a Sustainer group is created, the by-laws need to be amended.

Student Advisor Diane Dominick was seriously injured.

The meeting was adjourned by Cindy at 8:30. The next meeting will be held on March 9 at 7PM in the office conference room.

Respectfully submitted by Sue Michie